When it comes to managing a homeowner association (HOA), one of the common questions that arises is, “How often should my property manager be walking our property?” The answer to this question isn’t one-size-fits-all; it depends on various factors, including the size of the association, the presence of cameras, and the involvement of on-site residents.
In this article, we’ll explore the considerations that determine the frequency of property manager inspections and why it matters.
Larger Associations
For larger HOAs with forty, fifty, or even sixty units, there is typically more traffic and numerous moving pieces.
In these cases, it’s essential to have a property manager who spends more time on-site to oversee and ensure that everything is running smoothly. The larger the association, the more often a property manager should be on the property to address any issues promptly.
Smaller Associations
Smaller associations, comprising three or four units, also deserve attention. The frequency of property manager visits for smaller associations might not be as high as for larger ones, but it’s essential to maintain oversight.
The owner occupancy versus renter ratio plays a role here, as owner-occupied units may have more invested interest in the property’s well-being.
The Role of Cameras and On-Site Residents
The presence of security cameras and on-site residents can significantly influence the frequency of property manager visits. Cameras act as additional eyes on the property, providing a level of security and surveillance.
On-site residents who live in the community can serve as liaisons or points of contact for property management. They act as “eyes and ears” and promptly report any issues or concerns.
Monthly Walk-Throughs: A Minimum Standard
At a minimum, property managers should conduct monthly walk-throughs of the association.
While these monthly visits may not always include formal inspections, they serve as an opportunity to identify potential liabilities or red flags that require immediate attention. These casual walk-throughs help property managers stay informed about the property’s condition and any emerging issues.
Annual Formal Inspections
For more in-depth assessments, formal inspections are typically conducted on an annual basis. During these inspections, property managers thoroughly evaluate the property’s condition, and compliance with regulations, and identify any maintenance or repair needs.
Formal inspections are an essential aspect of ensuring the long-term health and value of the property.
The Importance of Being On-Site
One of the key reasons Boston HOA Management prefers to manage properties within a 15-20 minute radius of their headquarters is to be on-site regularly.
Being physically present allows property managers to have a direct pulse on the property, respond quickly to emergencies, and ensure that everything is in order.
Proactive HOA Management
The frequency of property manager inspections is an important aspect of effective HOA management. It varies based on factors such as association size, resident involvement, and the presence of cameras.
Whether your association is large or small, having a proactive property manager is essential for the well-being and long-term success of your community.
Ready to experience proactive management? Contact Boston HOA Management today! We emphasize regular on-site visits to provide peace of mind to associations and ensure that issues are addressed promptly.
